Wormfarm Is Hiring!

Posted Aug 29, 2017 | 2 Comments

Development Coordinator

Reports to: Executive Director

Schedule: Limited term, part-time 20-30 hours per week, flexible schedule. (Possibility to extend term and scope of work for an individual who proves to be a good fit for the organization and shows results.)

Salary: commensurate with experience.

Are you an experienced professional who is hungry to make an impact as you build or wind down your career? Do you want to make a difference with a growing nonprofit organization with a national reputation that needs your skills?  Do you value a flexible schedule? Then we want to hear from you.

Wormfarm Institute (WI) seeks a talented, organized professional for three months to work in its downtown Reedsburg, WI office. The individual will help to refine and implement end-of-year fundraising activity, record and track financial information in both accounting and donor management software. The individual will also help plan and manage fundraising events, provide general support to operations by generating reports, assisting with mailings, and other duties as assigned.

Essential Functions

Development co-ordination and assistance

  • Assist in the development of the fundraising strategy for the organization
  • Manage and Implement end-of-year fundraising campaign
  • Assist with planning and set up of small “house party” fundraisers
  • Manage donations through PayPal and other channels
  • Record donations, grants, pledges and contacts in DonorPerfect database, run reports and keep records current
  • Assist with communication and mailing of donor appeal letters and ensure timely gift acknowledgements
  • Generate invoices for pledges
  • Manage membership communication and outreach


  • Use Sage accounting software, input contributions and other revenues, process invoices, prepare bank deposits, record general journal entries, adjust entries and accruals, and monthly reconciliation of accounts
  • Ensure financial data is entered timely and accurately, and that all revenue and expenses are appropriately categorized
  • Maintain records so they can be used in non-profit tax preparation
  • Run reports and account inquiries as requested
  • Assist with preparation of grant financial reports
  • Maintain organized filing system, paper and digital


  • 3-5 years of relevant career experience
  • Ability to thrive in an entrepreneurial, fast-paced, deadline-driven environment 
  • Experience in nonprofit bookkeeping preferred; fundraising experience a plus
  • College degree preferred, but substitutable for relevant experience
  • Experience using accounting software (Sage a plus)
  • Experience using a database, donor management software or a CRM system (Customer Relationship Management) (DonorPerfect a plus)
  • Government grant reporting experience a plus
  • Strong computer & technology skills, including Microsoft Excel and Word
  • Ability to work independently, take initiative and complete projects unassisted
  • Friendly, clear and professional communication skills, verbal and written
  • Attention to detail, conscientious, and well organized, particularly in account maintenance and reconciliation
  • Possess an attitude of learning and an eye for process improvement
  • Desire to work hard, have fun and make a difference
  • Ability to pass a background check

How to Apply

Please submit a resume and cover letter to: Donna Neuwirth, Executive Director, donna@wormfarminstitute.org with the following subject line: Development Coordinator.

No phone calls please.

About the Wormfarm Institute

Dedicated to integrating culture and agriculture, the Wormfarm Institute is an evolving laboratory of the arts and ecology and fertile ground for creative work. A non-profit organization, Wormfarm explores the links between urban and rural communities within and beyond the food chain, creating opportunities for cross-sector collaboration. Wormfarm’s work brings together farming, ecology and the arts to rekindle the cultural and enhance the economic possibilities of our region while celebrating its unique natural and human history. Wormfarm Institute’s work has been recognized by The Smithsonian, The White House, Americans for the Arts and featured in the New York Times, Chicago Tribune, American Scholar and Public Art Review.

Known nationally as the poster child for creative placemaking, Wormfarm’s largest program Fermentation Fest, featuring the Farm Art DTour has received funding from ArtPlace America, The National Endowment for the Arts, The Andy Warhol Foundation and the Educational Foundation of America. Through their foundational Artist Residency program, Wormfarm Institute has hosted over 100 artists from across the country at its Reedsburg farm since 2000.




  1. June Schumacher
    August 31, 2017

    When does this position start? I am in Ireland until November 15th.

    I am retired, last worked with Habitat as a VISTA (probably the oldest one they have ever had) Development Coordinator.

    I don’t have my computer with me, but if you think you might be interested I can have my daughter see if she can find it and forward it on.

    We have met briefly when I was developing the Marquette County Barn Quilt and Hidden History Mural Trail and you The Worm Farm.


  2. Nina Macheel
    September 15, 2017

    Hi June,
    Sorry for the delay. I forwarded your question on to Donna, she should respond to you shortly.

    Thanks for your interest


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